- relevant documents
The following Authorities, designated for the implementation, management, monitoring and control of the Programme, are completely independent from each other.
The Programme area, that extends for 30.740 km2 and has a population of more than 5.5 million inhabitants includes, on the Slovenian territory, Goriška, Gorenjska, Obalno-kraška and the flexibility areas of Osrednjeslovenska and Notranjsko-kraška; on the Italian territory, the Provinces of Udine, Gorizia, Trieste, Venezia, Padova, Rovigo, Ferrara e Ravenna and the flexibility areas of Pordenone and Treviso. In compliance with the principle of simplification and in order to avoid the doubling of roles, as well as to ensure a more efficient and focused implementation of the Programme, the choice is made not to establish a Monitoring Committee for the selection of operation, as allowed by art. 19, 3 of Regulation n. 1080/2006. The Single Managing Authority Joint Technical Secretariat The Slovenian info point The Single Certifying Authority In accordance with Art. 61 of General Regulation, the Single Certifying Authority is responsible, in particular, for: The Single Audit Authority of the O.P. is: The Cross-Border Working Groups of Experts The rapresentatives of the Envirnmental Authorities who seat in the Monitoring Committee shall assist the representatives of the Italian Regions and of the Republic of Slovenia partner of the Programme in the initial phase of public selection of the projects and in the definition of the selection criteria as well as in the evaluation and monitoring of the Programme, with particular reference to the effects on environment. They assist also the drafting of the Annual Report of Execution of the Programme and cooperate in relation to matters pertaining to environmental objectives.
In accordance with art 7. of Regulation n. 1083/2006, art. 21 of Regulation 1080/2006 and the Commission Decision dated October 31st 2006 n. 2006/769/EC, the Managing Authority has proposed, in agreement with the partners, the inclusion of the following areas.
For the Republic of Slovenia
For the Republic of Italy
For the Region of Friuli Venezia Giulia:
For the Region of Veneto:
For the Region of Emilia-Romagna:
In accordance with Art. 65 of Regulation n. 1083/2006 the tasks of the Monitoring Committee are:
a) consider and approve the criteria for selecting the operations financed within six months of the approval of the Operational Programme and approve any revision of those criteria in accordance with programming needs;
b) approve all the documents necessary for the implementation of the Programme prepared and made available by the JTS on behalf of the Managing Authority;
c) select the operations to be financed, on the basis of the evaluation reports prepared by the JTS and the cbc WGs .
d) periodically review progress made towards achieving the specific targets of the Operational Programme on the basis of documents submitted by the Managing Authority;
e) examine the results of implementation, particularly achievement of the targets set for each Priority Axis and the evaluations referred to in Article 48 of Regulation n.1083/2006 (3);
f) consider and approve the annual and final reports on implementation referred to in Article 67 of Regulation n. 1083/2006 ;
g) be informed of the annual control report, or of the part of the report referring to the Operational Programme concerned, and of any relevant comments the Commission may make after examining that report or relating to that part of the report;
h) propose to the Managing Authority any revision or examination of the Operational Programme likely to make possible the attainment of the Funds’ objectives referred to in Article 3 of Regulation n. 1083/2006 or to improve its management, including its financial management;
i) consider and approve any proposal to amend the content of the Commission decision on the contribution of the Funds.
In compliance to the principle of transparency, the Monitoring Committee shall lay down in its Rules of procedure the modalities to organise the preparatory meetings aimed at assessing the evaluation reports of the operations.
The Single Managing Authority of the O.P. is:
Autonomous Region Friuli Venezia Giulia
Central Directorate for Culture, Sport, International and EU Relations
Office for EU Funds Management
Tel.: +39 040 3775974
Fax: +39 040 3775907
In accordance with Art. 60 of Regulation n. 1083/2006 and Art. 15 of Regulation n. 1080/2006, the Single Managing Authority is responsible for managing and implementing the O.P., in particular for:
a) ensuring that operations are selected for funding in accordance with the criteria applicable to the Operational Programme and that they comply with applicable Community and national rules for the whole of their implementation period;
b) satisfying itself that the expenditure of each beneficiary participating in an operation has been validated by the controller referred to in Art. 16 of the Regulation n. 1080/2006;
c) ensuring that there is a system for recording and storing in computerised form accounting records for each operation under the Operational Programme and that the data on implementation necessary for financial management, monitoring, verifications, audits and evaluation are collected;
d) ensuring that beneficiaries and other bodies involved in the implementation of operations maintain either a separate accounting system or an adequate accounting code for all transactions relating to the operation without prejudice to national accounting rules;
e) ensuring that the evaluations of the Operational Programme referred to in Article 48(3) are carried out in accordance with Article 47;
f) setting up procedures to ensure that all documents regarding expenditure and audits required to ensure an adequate audit trail are held in accordance with the requirements of article 90;
g) ensuring that the Certifying Authority receives all necessary information on the procedures and verifications carried out in relation to expenditure for the purpose of certification
h) guiding the work of the Monitoring Committee and providing it with the documents required to permit the quality of the implementation of the Operational Programme to be monitored in the light of its specific goals;
i) drawing up and, after approval by the Monitoring Committee, submitting to the Commission the annual and final reports on implementation;
j) ensuring compliance with the information and publicity requirements laid down in Article 69;
k) providing the Commission with information to allow it to appraise major projects;
l) signing the contracts with Lead partners.
The Managing Authority shall, in addition, inform the Monitoring Committee about the communication plan and progress in its implementation, information and publicity measures carried out and the means of communication used.
As provided for by Regulation n.1080/2006, art.14, the Managing Authority, after consultation with the Member States represented in the Programme area, shall set up a Joint Technical Secretariat, in order to assist the single Managing Authority, the single Audit Authority and the Monitoring Committee in carrying out their duties.
The Joint Technical Secretariat shall be located by the Managing Authority and its staff shall come from both Member States, equally represented. In recruiting the JTS’s staff, the principles of equality between men and women and non-discrimination shall be duly taken into consideration.
The JTS shall in particular:
a) prepare proposals for Monitoring Committee decisions on operations to be financed as well as perform secretariat function for the Managing Authority and the Audit Authority;
b) act as a first “contact point” for potential beneficiaries, to provide them with information, in co-operation with the info point located in Slovenia (which will provide information in the Slovenian territory).;
c) support the Managing Authority in the preparation and implementation of communication activities (including events, info-days, Communication Plan) in co-operation with Italian partner regions and the Slovenian info-point;
d) support the MA in administrative tasks;
e) prepare and make available all documents necessary for the implementation (application form, application package/guidelines, guidelines on eligibility, reporting forms, terms of references/calls, standard contracts between the Managing Authority and the Lead partner and between the Lead partner and the Project partners) for approval by the Monitoring Committee;
f) collect project proposals/project ideas;
g) set up, regularly maintain and update the monitoring system (responsibility for setting up and functioning, inputting of data on Programme and project level);
h) acquire from the Programme partners the list of regional/national experts to be involved in the evaluation process;
i) evaluate project proposals/project ideas on the basis of the criteria set by the Monitoring Committee, supported by the CBC Groups of experts;
j) notifies the Lead Partners of the results of the selection procedure;
k) check reports prepared by Lead partners;
l) draw up all the reports concerning the programme implementation, to be submitted by the Managing Authority.
The Slovenian info point shall support the Managing Authority in spreading the information on the implementation stages of the Programme across the Slovenian territory.
The staff of the Info Point will work in close coordination with the JTS in the execution of the following tasks.
- act as a first “contact point” for potential beneficiaries to provide information and advice to the project partners in the Slovenian territory;
- support the Managing Authority in the implementation of communication activities (including events, info-days, Communication Plan).
The Single Certifying Authority of the O.P. is:
Autonomous Region Friuli Venezia Giulia
Central Directorate for Culture, Sport, International and EU Relations
Office for European Integration, International Relations and Financial Management
Via Udine 9 – 34132 Trieste, Italia
Tel.: +39 040 3775909
Fax: +39 040 3775911
a) drawing up and submitting to the Commission certified statements of expenditure and applications for payment
b) certifying that:
i) the statement of expenditure is accurate, results from reliable accounting systems and is based on verifiable supporting documents;
ii) the expenditure declared complies with applicable Community and national rules and has been incurred in respect of operations selected for funding in accordance with the criteria applicable to the programme and complying with Community and national rules;
c) ensuring for the purposes of certification that it has received adequate information from the Managing Authority on the procedures and verifications carried out in relation to expenditure included in statements of expenditure;
d) taking account for certification purposes of the results of all audits carried out by or under the responsibility of the Audit Authority;
e) maintaining accounting records in computerised form of expenditure declared to the Commission;
f) keeping an account of amounts recoverable and of amounts withdrawn following cancellation of all or part of the contribution for an operation. Amounts recovered shall be repaid to the general budget of the European Union, prior to the closure of the Operational Programme by deducting them from the next statement of expenditure;
g) receiving the funds from the European Commission, in compliance with the Italian national rules.
Region Friuli Venezia Giulia
Central Directorate for Finance, Resourses and Planning
Service for Community Control
Via Montesanto 17 – 34170 Gorizia, Italia
Tel.: +39 0481 386551
Fax: +39 0481 386570
In accordance with Art. 62 and Art. 71 of Regulation n.1083/2006, the Single Audit Authority is responsible, in particular, for:
a) ensuring that audits are carried out to verify the effective functioning of the management and control system of the Operational Programme;
b) ensuring that audits are carried out on operations on the basis of an appropriate sample to verify expenditure declared;
c) presenting to the Commission within nine months of the approval of the Operational Programme an audit strategy covering the bodies which will perform the audits referred to under points a) and b), the method to be used, the sampling method for audits on operations and the indicative planning of audits to ensure that the main bodies are audited and that audits are spread evenly throughout the programming period;
d) by 31 December each year from 2008 to 2015:
- submitting to the Commission an annual control report setting out the findings of the audits carried out during the previous 12 months period ending on 30 June of the year concerned in accordance with the audit strategy of the Operational Programme and reporting any shortcomings found in the systems for the management and control of the Programme. The first report to be submitted by 31 December 2008 shall cover the period from 1 January 2007 to 30 June 2008. The information concerning the audits carried out after 1 July 2015 shall be included in the final control report supporting the closure declaration referred to in point (e);
- issuing an opinion, on the basis of the controls and audits that have been carried out under the responsibility, as to whether the management and control system functions effectively, so as to provide a reasonable assurance that statements of expenditure presented to the Commission are correct and as a consequence reasonable assurance that the underlying transactions are legal and regular.
- submitting, where applicable under Article 88 of regulation n.1083/2006, a declaration for partial closure assessing the legality and regularity of the expenditure concerned.
e) submitting to the Commission at the latest by 31 March 2017 a closure declaration assessing the validity of the application for payment of the final balance and the legality and regularity of the underlying transactions covered by the final statement of expenditure, which shall be supported by a final control report.
f) ensuring that the audit work takes account of internationally accepted audit standards;
g) drawing up the report setting out the results of an assessment of the systems set up and the opinion on their compliance with Articles 58 to 62 of Regulation n. 1083/2006;
The Audit Authority for the O.P. will be assisted by a Group of auditors composed by representatives from Italy and Slovenia. The Group shall be chaired by the Audit Authority of the O.P. and draw up its own Rules of procedure.
The Group shall, in particular, assist the Audit Authority to carry out the duties provided under letter c) and d)i), paragraph 1 of art. 62 of the General Regulation.
WGs which will provide technical expertise and support the evaluation of project proposals/project ideas.
The Working Groups shall be composed by regional/national “experts” (civil servants and/or external experts) from Italy and Slovenia, selected on the basis of their experience and skills in the various issues financed by the Programme. The WGs shall evaluate the projects' quality (i.e. work plan and budgeting) as well as their compliance with regional/national sector policies.
Cross-Border Cooperation Working Team
The CBC Team is responsible for:
a) supporting the Monitoring Committee in taking decisions;
b) to explicate in detail the priorities foreseen in the programe documents, in order to provide strategic guidelines for beneficiaries during the project implementation.
The Programme area, that extends for 30.740 km2 and has a population of more than 5.5 million inhabitants includes, on the Slovenian territory, Goriška, Gorenjska, Obalno-kraška and the flexibility areas of Osrednjeslovenska and Notranjsko-kraška; on the Italian territory, the Provinces of Udine, Gorizia, Trieste, Venezia, Padova, Rovigo, Ferrara e Ravenna and the flexibility areas of Pordenone and Treviso.
In compliance with the principle of simplification and in order to avoid the doubling of roles, as well as to ensure a more efficient and focused implementation of the Programme, the choice is made not to establish a Monitoring Committee for the selection of operation, as allowed by art. 19, 3 of Regulation n. 1080/2006.
The Single Managing Authority
Joint Technical Secretariat
The Slovenian info point
The Single Certifying Authority
In accordance with Art. 61 of General Regulation, the Single Certifying Authority is responsible, in particular, for:
The Single Audit Authority of the O.P. is:
The Cross-Border Working Groups of Experts
The rapresentatives of the Envirnmental Authorities who seat in the Monitoring Committee shall assist the representatives of the Italian Regions and of the Republic of Slovenia partner of the Programme in the initial phase of public selection of the projects and in the definition of the selection criteria as well as in the evaluation and monitoring of the Programme, with particular reference to the effects on environment. They assist also the drafting of the Annual Report of Execution of the Programme and cooperate in relation to matters pertaining to environmental objectives.
Approved by the European Commission on 20 December 2007 (decision number C(2007) 6584)
Approved by the European Commission on 30 June 2008 (comunication no. 5387)